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2014 Meetings

 

The Woodlands Convention & Visitors Bureau Board of Directors meets the first Wednesday of every other month with the exception of the January 14, 2014 (held on the second Tuesday). All meetings will begin at 11:30 a.m.


The Board Meetings are held at The Woodlands Township Town Hall, 2801 Technology Forest Boulevard; The Woodlands, Texas 77381.

 

Guidelines for Participating in Public Meetings

 

Tuesday, January 14, 2014 (Annual Meeting)

Summary: January 14, 2014 CVB Annual Board Meeting

Agenda

Executive Summary: Members Elect the Directors for The Woodlands CVB

Executive Summary: Directors Elect Officers for The Woodlands CVB

November 6, 2013 Meeting Minutes

October 2013 Financials

November 2013 Financials

Executive Summary: Consider, discuss and act upon the mechanical needs and associated costs for The Woodlands Waterway Cruisers

Executive Summary: Receive, consider and act upon the 2014 Destination Marketing Creative

     - Presentation: Destination Marketing Creative

Executive Summary: Receive, consider and act upon the 2014 Destination Marketing media placement schedule

Executive Summary: Receive, consider and act upon approval of Pyro Shows as the fireworks vendor for The Woodlands CVB's 2014 Events

Executive Summary: Receive, consider and act upon approval of Spectrum Events as the event production vendor for The Woodlands CVB's 2014 Events

Presentation: Waterway Cruisers Update

Presentation: Destination Marketing Update

Presentation: Group Sales Update

Presentation: Event Update

 

Wednesday, March 5, 2014

Summary: March 5, 2014 CVB Board Meeting

Agenda

January 14, 2014 Meeting Minutes

December 2013 Financials

Executive Summary: Special Election - Directors Elect Secretary and Treasurer for The Woodlands CVB

Executive Summary: Receive, consider and act upon the use of Puffy Pine Cone as a promotional tool for The Woodlands CVB

     - Presentation: Puffy Pine Cone

Executive Summary: Receive, consider and act upon the production expenses for the 17th Annual Red, Hot & Blue Festival

     - Presentation: Red, Hot & Blue Production Expenses

Executive Summary: Receive, consider and act upon the expenses for the 17th Annual Red, Hot & Blue Fireworks Extravaganza

Executive Summary: Receive, consider and act upon expenses for the Waterway Nights Fireworks

Presentation: Waterway Cruisers Update

Presentation: Destination Marketing Update

Presentation: Group Sales Update

Presentation: Event Update

Presentation: Business Development Update

 

Wednesday, March 26, 2014 (Special Meeting)

Summary: March 26, 2014 CVB Board Meeting

Agenda

Executive Summary: Receive, consider and act upon the Third Amendment to the Host Venue Sponsorship Agreement between The Woodlands Township, The Woodlands Convention & Visitors Bureau and World Triathlon Corporation for the Ironman Texas event

Executive Summary: CVB Funding

Memorandum: CVB Room Tax Surplus

 

 

Wednesday, April 2, 2014 (Special Meeting)

Summary: April 2, 2014 CVB Board Meeting

Agenda

Executive Summary: Receive, consider and approve the Red, Hot & Blue Festival & Fireworks Extravaganza plan

 

 

Wednesday, May 7, 2014 CANCELLED

 

 

Wednesday, May 14, 2014 (Previously Scheduled for May 7, 2014)

Summary: May 14, 2014 CVB Board Meeting

Agenda

March 5, 2014 Meeting Minutes

March 26, 2014 Meeting Minutes

April 2, 2014 Meeting Minutes

January 2014 Financials

February 2014 Financials

March 2014 Financials

Executive Summary: Consider and approve Proclamation regarding Travel & Tourism Week in The Woodlands

     - Proclamation

     - Presentation: Travel & Tourism Week in The Woodlands

Executive Summary: Receive, consider and act upon approval of The Woodlands CVB's Request for Proposal for Destination Marketing efforts

     - RFP

Executive Summary: Receive, consider and act upon approval of The Woodland CVB's Request for Interest for Public Relations efforts

     - RFI

Executive Summary: Receive, review and take appropriate action related to use of "Puffy" in promotional matters for The Woodlands Convention & Visitors Bureau under the existing License Agreement with The Woodlands Development Company

    - Puffy Mascot Information

    - License Agreement

Executive Summary: Receive, consider and act upon approval of the final location for the Red, Hot & Blue Fireworks Extravaganza

    - Presentation: Red, Hot & Blue Festival & Fireworks Extravaganza Plan

Executive Summary: Update on fireworks at Waterway Nights every Saturday in June

    - Waterway Square Hotel Construction Plan

Executive Summary: Discussion of CVB 2015 Budget

   - 2015 Budget Plan

Presentation: Waterway Cruisers Update

Presentation: Group Sales Update

Presentation: Event Update

Presentation: Business Development Update

 

 

Wednesday, July 16, 2014

Summary: July 16, 2014 CVB Board Meeting

Agenda

May 14, 2014 Meeting Minutes

April 2014 Financials

May 2014 Financials

Executive Summary: Receive and consider a wrap up report of the 17th Annual Red, Hot & Blue Festival & Fireworks Extravaganza

     - Presentation: 17th Annual Red, Hot & Blue Festival & Fireworks Extravaganza Wrap Up Report

Executive Summary: Consider and approve the CVB 2015 Operating Budget

     - 2015 Budget Overview

     - 2015 Budget Summary

Executive Summary: Receive, consider and act upon a Request for Proposal (RFP) Process for sponsorship of TWCVB’s events

     - Attachment: Title Sponsorship Request for Proposal (RFP)

Executive Summary: Receive, consider and act upon Labor Day Weekend in The Woodlands

     - Attachment: 2013 Labor Day Weekend in The Woodlands Event Layout

     - Presentation: Labor Day Weekend in The Woodlands - 2014 Options

Presentation: Waterway Cruisers Update

Presentation: Destination Marketing Update

Presentation: Group Sales Update

Presentation: Event Update

Presentation: Business Development Update

 

 

Wednesday, September 3, 2014

Summary: September 3, 2014 Meeting

Agenda

July 16, 2014 Meeting Minutes

June 2014 Financials

July 2014 Financials

Executive Summary: Consider and approve appointment of Lorrie Parise to TWCVB Marketing Committee

Executive Summary: Receive, consider and act upon a grant regarding The Waterway Cruisers

Executive Summary: Receive, consider and act upon the Waterway Cruiser Operating Costs and Operating Schedule for 2015

     - Proposed 2015 Operating Schedule

Executive Summary: Consider and approve the recommended selection for TWCVB 2015 Advertising Agency of Record

Executive Summary: Consider and approve the recommended selection for TWCVB 2015 Public Relations Agency of Record

Executive Summary: Receive, consider and act upon expenses related to producing The Woodlands Ice Rink

Executive Summary: Receive, consider and act upon expenses related to producing The Woodlands Winter Wonderland

Executive Summary: Receive, consider and act upon expenses related to producing the 32nd Annual Lighting of the Doves

Executive Summary: Receive, consider and act upon expenses related to producing the 8th Annual International Winter On The Waterway

Executive Summary: Receive, consider and act upon the 2014 Caroling on the Square series

Presentation: Waterway Cruisers Update

Presentation: Destination Marketing Update

Presentation: Group Sales Update

Presentation: Event Update

Presentation: Business Development Update

 

 

Wednesday, November 5, 2014